Volunteer Communication Confidentiality Policy - VL001
The purpose of this policy is to outline expectations and set clear guidelines for volunteers who, in connection with their volunteer service, will have access to confidential information about Cornerstone Chapel (the “Church”), its staff, and its attendees and/or will be engaged in communication with outside third parties on behalf of the Church. This policy is consistent with similar employment policies in the Church Employee Handbook and Volunteer Handbook.
All volunteers are expected to use the utmost tact and discretion in carrying out their assigned duties. Such volunteers are in a position of trust and have an obligation to the Church and those to whom we minister to see that the confidentiality of information is strictly maintained and protected. Disclosure of confidential information compromises both the volunteer and the Church and seriously erodes the confidence of others. Failure to adhere to these standards may result in immediate dismissal. Questions by individuals concerning the operations of the Church should be directed to the appropriate staff member. This policy applies beyond the volunteer’s service to the Church and a volunteer may not communicate any Church confidential information to any unauthorized third party.
Church computers, e-mail, and internet systems are to be used for Church business and any associated ministries. Use of these items and systems should be in accordance with Church policy. Unlawful, unethical, or immoral activities are strictly prohibited. Internet access is provided to facilitate communication, information sharing and access, and enhancement of job performance. Internet use is subject to the above expectations and limitations as a Church-owned resource. Volunteers are cautioned that many websites and pages include offensive, sexually explicit, and/or inappropriate material and to use their common sense and best judgment. The Church’s policy against sexual or other types of harassment apply fully to the Church’s computers, e-mail, and network systems and such communications are strictly prohibited. Violations of this policy will result in dismissal of the volunteer.
Volunteers will have no expectation of privacy in anything they create, store, send, or receive using the Church’s computer equipment or network resources. Every user expressly waives any right of privacy in anything he or she creates, stores, sends, or receives via the e-mail system using the Church’s computer equipment or network access. User consents to allow designated Church personnel access to and review of all materials created, stored, sent, or received by user through any Church network or internet connection. The Church also reserves the right to monitor and log into any and all aspects of its computer system including, but not limited to, monitoring internet sites visited by users, chat and newsgroups, file downloads, and all communications sent and received by users. Circumvention of security protections on equipment is prohibited.
Personal calls on the Church’s telephones should be limited and, whenever possible, should be made during personal time. Volunteers are expected to use good judgement and common sense when it comes to personal phone calls. Long distance calls are to be avoided and toll calls of any nature are strictly prohibited. The above guidelines apply equally to the personal cellular phones by volunteers.
The Church’s policies against sexual and other types of harassment apply fully to use of the Church’s telephone system and personal cell phone use. This includes, but not limited to, the display, download, and/or transmission of sexually explicit messages, ethnic slurs, racial epithets, or anything that could be construed by the Church as harassment or disparaging others is prohibited. Violations of this policy may result in disciplinary action, up to and including dismissal of the volunteer.
The Senior Pastor will be the official spokesperson for Cornerstone Chapel in all matters of official comment. No volunteer will originate or release news concerning the Church. All inquiries by media or other individuals, regardless of medium, should be directed to the Senior Pastor.
I understand and acknowledge that, under the Uniform Electronic Transactions Act, by proceeding to register online and by signing this waiver electronically, such electronic registration and electronically signed Waiver will be valid and enforceable in the same manner as a hand-signed document that exists in physical form and that a record or signature may not be denied legal effect or enforceability under law solely because it is in electronic form.
In the event of any dispute or disagreement between parties listed with respect to this agreement, each party shall appoint a representative whose task it will be to meet with the representative appointed by the other party for the purpose to resolve any dispute. No legal action regarding the dispute may take place until either one of the two representatives concludes in good faith that a resolution does not appear likely. At that time the dispute shall be settled only by mediation and, if necessary, legally binding arbitration in accordance with the Rules of Procedure for Christian Conciliation of the Institute for Christian Conciliation, (complete text of the Rules is available at www.ICCPeace.com). In that case, Judgment upon an arbitration award may be entered by any court having competent jurisdiction, in conformity with the laws of the Commonwealth of Virginia. I understand these are the sole remedies to any dispute between me and Cornerstone Chapel.
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Document Name: Volunteer Communication Confidentiality Policy - VL001
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